Plan for AI / Note 45
Define agent action approvals
A matrix for separating reading, drafting, publishing and network changes in a proposed agent workflow.
Start with the decision.
Different actions carry different consequences. A useful approval matrix says what the agent may do, what evidence it must show and who authorizes the next step. This is a governance design worksheet, not a description of permissions currently implemented by VoqadoWiFi.
Three moves to make.
Classify the action
List concrete actions such as reading an approved summary, drafting copy, sending a campaign or changing a configuration. Avoid broad categories that hide meaningful differences.
Name the approver
For each consequential action, identify the accountable person and the details they need to review. Make approval specific to the audience, content or configuration change.
Specify the stop condition
Define what happens if approval is missing, data is ambiguous or the target venue cannot be verified. Require an observable result and a record of the authorized action.
What it could look like.
An assistant may draft an event invitation from approved facts while a venue manager reviews the audience and final content before sending. Network changes belong in a separately authorized technical process with their own acceptance and recovery checks.
Make the idea concrete.
Use these five prompts with your team. The downloadable text worksheet includes the prompts, practical steps and review check. Save it, edit it or print it.
- Concrete actionRecord your decision and the evidence behind it.
- Allowed inputRecord your decision and the evidence behind it.
- Approval requirementRecord your decision and the evidence behind it.
- Accountable ownerRecord your decision and the evidence behind it.
- Stop conditionRecord your decision and the evidence behind it.
The final check.
Test the matrix with a missing approval and a wrong-venue example. The intended result should be a stop, not a guessed continuation.
Do not treat permission to draft as permission to publish or permission to modify a network.
Is a written matrix enough to secure an integration?
No. The implementation must enforce the agreed access and action boundaries, and those controls need verification.
Meet your next connection.
See the guest journey in the interactive demo or prepare a setup plan for your venue. For current features and allowances, review the pricing page and AI integration facts.